Privacy Notice

Date: January 2024

APEX Group would like to provide you with a transparent information concerning the processing, collection and use of your personal data resulting from the use of APEX Group internet website. You can use APEX Group’s website to obtain, request or inquire information about our company, products and services. Data privacy is of high importance to APEX Group and we apply all the required care and actions in order to protect your personal data. We handle your personal data in accordance with the applicable data privacy legislation and the European General Data Protection Regulation (GDPR) Regulation framework.

1. Responsible Body

The responsible body according to Art. 4, Para 7 of the EU GDPR Regulation is Apex International Holding B.V., Westeinde 10, 2275AD, Voorburg, The Netherlands (please see our Imprint).

If you have any questions about the handling and protection of your personal data or wish to invoke any of these rights, please contact us through email on gdpr@apexgroup.eu, or by sending us a registered letter to our responsible body’s office addresses at Westeinde 10, 2275AD Voorburg, The Netherlands.

2. To Whom does this Privacy Notice Apply ?

This Privacy Notice applies to everyone for whom APEX Group processes personal data, and particularly to:

• Visitors to our website;
• APEX Group’s customers (and their employees);
• Suppliers (and their employees);
• Third parties that communicate with APEX Group.

3. Personal Data Processed

APEX Group processes personal data that you have provided to us and personal data generated during your visit to our website. It is a technical requirement for us to collect this data so that we are able to display our website to you as well as to guarantee you stable browsing experience and security (Art. 6, Para. 1 S. 1, f of the EU GDPR Regulation).

3.1. Data Provided to APEX Group by you:

• Contact information details (personal or company) you provide in order to download marketing materials from APEX Group website, such as name, email, company name, company’s country of registration, phone and address;
• Contact details and other personal data that are necessary for handling Project Proposals, Offers and Orders;
• Identification documents and other personal details you provide to APEX Group related to visits, visa applications documents, travel arrangements, inspection of fabrication facilities, job applications and others.

3.2. Personal Data Received via Our Website:

• Data concerning your visit to our website;
• Data concerning the device you used to visit our website, for example your IP address;
• Your surfing behavior and interests.

In addition to the aforementioned data, cookies are saved on your computer when using our website. Please refer to the section entitled “Cookies” below.

3.3. Personal Data Received from Other Sources:

• Personal data received from public online sources such as company websites and social media platforms such as LinkedIn, Facebook, etc;
• Personal data obtained from the Trade Register of the Chamber of Commerce or the Land Registry.

4. Handling of Personal Data

APEX Group has taken appropriate technical and internal organizational measures to protect your personal data. People who have access to your data or files on APEX Group’s behalf, such as but not limited to APEX Group IT department, internet providers and server suppliers have a duty of confidentiality, according to contractual obligations and internal code of conduct. All necessary measures have been duly taken in order to protect personal data from being lost, misused, unlawfully processed, altered or destroyed.

5. Engaging Third Parties, Sharing Data with Third Parties

In certain cases, it may be necessary for APEX Group to give third parties access to personal data. Such parties can be, but not limited to:

• Third parties, such as regulators and other organizations, in order to comply with our statutory obligations;
• External suppliers in connection with the processing of your personal data for the purposes described in this Privacy Notice, such as IT suppliers, suppliers of communication services, internet providers and server suppliers.

Third parties to whom we provide your personal data may themselves be responsible for complying with privacy legislation. APEX Group is neither responsible nor liable for the processing of your personal data by these third parties.

Personal Data is only collected and used by internal and third parties insofar as is necessary for the performance of their functions and optimal provision of website services and experiences.

6. Rights of the Data Subject

Regarding your personal data, the following rights are granted to you under the GDPR data protection legal framework:

• The right to be informed
• The right to access
• The right to rectification
• The right to erasure
• The right to restrict processing
• The right to data portability
• The right to object

Please contact us at the same contact details shared above for any other questions or requests regarding data processing or invoking your rights listed above.

7. Cookies

Apex International Holding B.V. uses cookies and similar technologies on our website to retrieve and store information about your browser, browser settings or device. Tracking technologies that we enable are an essential part of the frameworks we have adopted to securely enable our digital ecosystem.

Some of these trackers (which may include third-party cookies) are strictly necessary and are enabled for security purposes, to technically deliver the website or services requested, and to facilitate the exercise of other individual rights. Depending on your choice we may also enable other categories of non-essential trackers to deliver additional functionalities, such as personalization, application enhancement or improved website performance and registering web traffic analysis.

We do this with your consent to ensure the website functions as expected and to provide you with a personalized web experience. The control panel provides detailed information about each tracker and enables you to opt-in/out of certain types of cookies and revoke your consent in the settings at any time. However, blocking certain cookies may affect the use of the website and services we provide.

7.1. Strictly Necessary Cookies

These cookies are set to provide the service, application or resource requested. Without these cookies, your request cannot be properly delivered. They are usually set to manage actions made by you, such as requesting website visual elements, pages resources or due user login/logoff. We can also use these cookies to set up essential functionalities to guarantee the security and efficiency of the service requested and delivered by us through this website.

7.2. Functional Cookies

These cookies are set by us or by third party service providers we use to implement additional functionalities or to enhance features and website performance, however they are not directly related with the service you requested. Services and functionalities implemented by these cookies support features like automatic filled text box, live web chat platform, non-necessary forms and optional security parameters.

7.3. Analytics Cookies

7.4. Performance Cookies

These cookies are set to provide quantitative measures of website visitors. Information collected with these cookies is used in operations to measure website or software KPIs, such as performance. With the usage of these cookies we are able to count visits and traffic sources to improve the performance of our site and application. If you do not allow these cookies we will not know when you have visited our site, and will not be able to monitor its performance.

7.5. External Media Cookies

Content from video platforms and social media platforms is blocked by default. If cookies from external media are accepted, access to this content no longer requires manual consent.

Agreeing to the use of this website means that you agree APEX Group to use the above cookies and temporarily store them on your device so as to ensure an optimal browsing experience of our website during your visit and in the future.

8. Changes to the Data Privacy Terms and Regulations

You are requested to regularly visit our website and obtain information regarding the latest data privacy rules applied at our companies.

All Terms and Conditions stated on our website are subject to the legal framework concerning data protection rights and as such may regularly be subject to changes which we reserve the right to update without serving you any prior notice for doing so.